There are many methods you you can use to get more done each day and here a few suggestions that are simple and effective and won’t cost more money. In many projects, it may be a task or resource scheduling that prevents completion but the one area with the most control is how much you can accomplish in a day and for most people we are not even tapping into the potential that you have. Here are some ideas to make sure you are operating effectively while managing your projects.
Do Things You’re Best At
Do things at which you excel or no one else can do. The better you are in a key skill area the more you can accomplish. Because you are better at these tasks you will be able to get them done with less effort and have fun doing them. It is important to become relentless at evaluating what work you are doing and who else on team can accomplish that type of work. Identifying what can be eliminated from your day and delegating will create more time and space so you can do your genius work and produce the highest impact and value from your activities.
Work harder than you are working today. You may be thinking this is not possible but it is. If you can create an environment that allows you to have greater focus you will be able to work with greater intensity and accomplish more. Being able to focuse without distraction is a learned skill. If you think about it, how often does that happen? Usually you are on phone, email, instant messenger and not focusing on the strategic plan and follow through to make sure resources clearly understand work and will finish early. You can work harder than anyone else, which is a key to great success that will pay back dividends.
You can work faster. If you pushed the gas pedal down a little more, what is result? Small changes in your speed will get it done faster and others will respond faster as well in work they are doing. As leader of a project, you can develop a faster tempo that will carry through the whole team and often drive a higher commitment to accomplishing work faster. By focusing on speed, you will need to cut time down on tasks and eliminates a lot of the factor of people waiting till a due date to finish work. Its adopting a “get it done now” attitude and eliminating distractions. When you combine working harder and working faster, you can get more done in a single day than most people get done in a week.
Batch your Tasks
You can batch your tasks as in manufacturing theory it is more productive and more is produced. It eliminates the constant shift from start and stop on different activities. By batching and getting like activities done together you can take advantage of learning curve and efficiencies that you can employ to get tasks done.
Make Fewer Mistakes
To get more done, you can focus on doing it right the first time. You’ve heard it said, “there is never enough time to do it right, but there is always enough time to do it over.” Take the time to make sure you have latest info and its understood clearly what is needed. Redoing work is never fun and causes frustration. This can be as simple as verifying you have the latest version of file, validating the analysis or test criteria, checking on design requirements with customer or what ever is relevant to your work. One of the best time management techniques is to do it right the first time.
As leader of your team, it is important you continue to use strategies to boost output and accelerate work as others on the team will learn and model from your habits. Small improvements made across a team of 30 people drives large boost in overall team output. Take action now and implement an improvement today.